The Employment Relations Act 2000 requires an employer to keep a signed copy of the employment agreement.
The Employment Relations Act 2000 requires an employer to keep a signed copy of the employment agreement or the current terms and conditions of employment for all employees. This includes casual and fixed-term employees.
Employees have the right to request a copy of their individual employment agreement at any time and their employer must provide the employee with a copy as soon as is reasonably practicable.
To further the ERA 2000, the Holidays Act 2003 also has a requirement for the employer to maintain a holiday and leave record in addition to the maintaining a wage and time records for each employee. In both Acts, these records may be written or electronic.
And if an employer fail to do so?
Every person who is liable to a penalty under this act is liable to a penalty of up to $10,000 for an individual, or $20,000 for a company or other corporation. Of course if you are using one of Datacom’s payroll application then you have this well covered.
If you use paper versions today, you run the risk of having these important documents misplaced, mismanaged, misfiled, damaged, etc. At Datacom, we have replaced these paper based forms with electronic versions for several years now. This means that all of the employment data will be in your database, available online, automatically backed-up, and able to be accessed using our reporting tools.
By having these documents stored electronically, all of the sustainability and financial issues that come with printing and storing volumes of paper will be a thing of the past. In addition, all this data is replicated between our two datacentres and are automatically backed-up…unlike like that ‘safe and secure’ filing cabinet in the corner!
So, rather than dealing with the cost and hassle of record keeping or worse being imposed with a $20,000penalty, contact us and we’ll remove this considerable hassle off your hands.